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Council Meeting Minutes
July 10, 2012
A regular meeting of the City Council of the City of Sleepy Eye was held in the Council Chambers, 200 Main Street East, Sleepy Eye, MN at 7:00 p.m. on the 10th day of July, 2012 per due call and notice. Mayor James Broich and Councilors Zinniel, Stevermer, Schmidt, Beech and Schieffert were present. Also present were City Manager Kober, City Attorney Hauser, and City Clerk Tauer. Bolton & Menk Engineer Palm arrived at 7:05 p.m.
Councilor Beech moved to approve the minutes of the June 12, 2012 meeting. Councilor Schmidt seconded the motion and the motion carried.
Bob Elston, Superintendent of Utilities and Bob Weiss, Chairman of Public Utilities Commission were present to request the renewal of Western Area Power Authority electric energy contract. This concerns the Federal government running of the dams on theMissouri River. We have an agreement with them at present lasting to 2020. They are asking us to extend our contract to 2050. They have set forth conditions extending the agreement to 2050. This is a short, simple contract, which will be superseded when the new contract is done, sometime before 2020. We receive the most megawatts in July and the least amount in December which works out well. The PUC board recommends approval of the renewal. Councilor Stevermer introduced the following resolution to approve the renewal and moved its adoption.
RESOLUTION NO. 11-2012
Councilor Zinniel seconded the motion and the motion carried.
Bob presented the WPPI electric energy contract they are asking the Council to consider. It is a piece of a nuclear plant that has been recommissioned. We receive the same amount of energy every hour all year. This is a set amount for the life of the contract. This is .6 of a megawatt until 2030, with an option to buy 1.1 if we wanted to. We are protected from any decommissioning of the plant. We are buying the product, not buying into the plant. This is a hedge against carbon and against future rising natural gas prices. This is against the flow transmission wise. There are no transmission costs. Councilor Zinniel introduced the following resolution to approve the contract and moved its adoption.
RESOLUTION NO. 12-2012
Councilor Schieffert seconded the motion and the motion carried.
The notice of public hearing was read and placed on file on an application for a variance for Daniel Neid and Pete Schumacher, 300 Main Street East, Sleepy Eye Repair to allow a 3 foot setback on the east side. The required setback is 7.5′. The Planning and Zoning Commission recommends granting the variance. Councilor Schmidt moved to approve the variance. Putting in another lift is the purpose for this, and also gives the hardship needed for the variance. Councilor Stevermer seconded the motion and the motion carried whereupon Mayor Broich declared the hearing closed.
The FEMA National Flood Insurance Program was discussed. This has been in front of the Council before. We will be hard pressed to be considered a floodplain. If you are in a floodplain
you have to have flood insurance if you have a mortgage. This does not cover storm water coming up in the basement. This will be tabled until the August meeting.
Daryl Bergs, Park Director was present to go over the purchase of a new skid loader. Miller Sellner in Sleepy Eye does not have a Bobcat dealership. Their dealership in Slayton does, but that is where it would have to be serviced. The Parks Department has a good history with Bobcats and prefers them over Case skidloaders.
United Farmers Coop- Lafayette
Miller Sellner- Slayton
The money for this is in the Capital Fund. Councilor Zinniel moved to accept the bid from UFCLafayette for $14,918.70 with tradein. Councilor Schmidt seconded the motion and the motion carried.
Engineer Palm reported on the following items:
A. Snow Farm Improvement: The Mayor opened the Hearing for the Snow Farm Improvement Project at 7:25p.m. The City is accessing themselves, thus a hearing needs to be held. Northland Securities informed us that this needed to be done. At this time it was turned over to Engineer Dave Palm:
The Phase 1 includes: Walnut Street — Cul-de-sac to 12th Avenue S.E., Water Street Ross Lake Bed to 12th Avenue S.E., 12th Avenue NE — Water Street to T.H. 14.
The total cost of the project is $1,474,844.27. MNDOT Storm Sewer Construction & Land Participation is $77,493.58. They have confirmed this today. The total construction cost is $1,397,350.69. The final cost with engineering & other costs is $1,728,975.93. Dave went over the assessment rate per lot that was figured out. The sanitary costs are $50,000 from 6th Avenue to Wurtzbergers. $686,000 is the assessed amount and stormwater is a large part of this. The States bond rate can be used for all but the streets. George Eillertson, of Northland Securities had an amount listed as $120,000. The first principal payment would be in 2015. He will have a bond proposal next month. Mingers Construction date is not known. The contracts are signed. The Council needs to pass a resolution to order the improvement.
Jerry Wurtzberger questioned if he needs to move his garage. The land will be staked out next week for the right of way. A Permanent Farm Access Easement needs to be resolved with Brad Berkner. Brad voiced his concerns on his driveway and where it will be coming out. He is concerned with the highway not having the speed lowered. MNDot are responsible for doing this. They need to set up a meeting with Attorney Hauser to work on the easement. Councilor Beech introduced the following resolution to order the improvements and moved its adoption.
RESOLUTION NO. 13-2012
RESOLUTION ORDERING IMPROVEMENTS
SNOW FARM IMPROVEMENTS PROJECT
BE IT RESOLVED By the City Council (the “Council”) of the City ofSleepy Eye,Minnesota(the “City”) as follows:
1. Background. It is determined that:
(a) The Council heretofore fixed a date for a public hearing on the Snow Farm Improvements Project (the “Project”), which Project will consist of the construction of sewer mains, water mains, storm sewer mains, storm sewer retention ponds, electrical connections, driveways, landscaping, engineering, and administrative work, on property located in the following area of the City: the Southeast 1/4 and Lots I, J and the balance of Lot K of the Northeast 1/4, Section 32, Township 110, Range 32W, Brown County, Minnesota.
(b) A public hearing on the Project was held on July 10, 2012 (the “Hearing”), and ten days’ mailed notice and two weeks’ published notice of the Hearing was given. The total estimated cost of the Project, as estimated in the notice of the Hearing, is $2,250,000, of which $2,250,000 is proposed to be assessed to benefited properties. All persons desiring to be heard at the Hearing were given an opportunity to be heard regarding the Project.
2. Improvements Necessary, Cost-Effective and Feasible. The Project and all of its
improvements are necessary, cost-effective, and feasible as detailed in the feasibility report for the Project, as originally prepared in March 2010 by Bolton & Menk, Inc., the City’s consulting engineer (the “Engineer”), and as amended and supplemented since that time by the Engineer.
3. Improvements Ordered. The Project and all of its improvements are hereby ordered.
4. Plans and Specifications. All plans and specifications for the Project, as prepared,
amended and supplemented by the Engineer, are approved and ratified, and copies of such plans and specifications are incorporated into this Resolution, and are on file at the City offices. In addition, the bid heretofore received for construction of the Project is approved and ratified.
4. Tax-Exempt Bond Reimbursement. The Council declares its official intent to reimburse
itself for all or a portion of the costs of the Project from the proceeds of one or more series of tax-exempt bonds. Such bonds will be subsequently authorized and issued on terms approved by the Council, and Northland Securities, Inc., the City’s financial advisor, and Eckberg, Lammers, Briggs, Wolff & Vierling, P.L.L.P., the City’s bond counsel, are hereby authorized to act in said respective capacities and to prepare and review necessary documents, certificates, and instruments relating to said bonds.
Approved by the City Council of the City of Sleepy Eye,Minnesotathis 10th day of July, 2012.
/s/ James Broich ATTEST: James Broich, Mayor
/s/ Mark Kober Mark Kober, City Manager
Councilor Schmidt seconded the motion and the motion carried.
Jerry questioned if he could move the garage toLot3. The house is onLot8 and the rest of the buildings are on Lot 2 & 3. A meeting needs to be held to check things out once it is staked out. Dave will let everyone know when it is ready to be looked at. The hearing was closed at 7:55p.m.
- 2012 Street & Utility Project: The St. Johnsarea – the underground utilities are done. The grading & graveling will be done once the test rolls are done, and then the curb and gutter and sidewalk will be done. The Fire Department area on 2nd Avenue SW has the storm sewer done and has the grading and graveling done. They are doing storm sewer work on Emmerich now. The concrete work is being done around town. Delmonte’s water line by the Depot will be done next week. The pay estimate of $325,302.51 is to be paid. The change order for the Water Street Mill & Overlay is coming. The alleys will be ready to be done —Dave is still designing them.
- Lift Station: Minger stabilized the ditch when they stopped work. They plan on coming back in mid-August to September.
Councilor Schmidt mentioned that the Flight Breakfast is July 22, 2012. It would be a good chance to check out the improvements that were done.
City Manager Kober reported on the following items:
- Mark would like to get together for a budget and finance committee on Thursday July 19th at noon.
- The following application to the MN Gambling Control Board for an exempt permit to conduct a raffle was presented.
Chamber of Commerce Corn Days Raffle on August 17, 2012 — Allison Park Councilor Stevermer moved to not object to the foregoing application to conduct the raffles. Councilor Schmidt seconded the motion and the motion carried.
- The League Conference inDuluthwas good, despite the weather. The Coalition of Greater Minnesota Cities will be next week for Jim and Mark.
There was no miscellaneous correspondence.
Councilor Schmidt moved to approve and allow the payment of the monthly bills in the amount of $1,469,666.44 as presented. Councilor Zinniel seconded the motion and the motion carried.
Councilor Beech moved to approve the Cash Fund Balance at 6/30/12 and to file the June Police Report. Councilor Stevermer seconded the motion and the motion carried. Chief Schueller reported they are working on the blight notices.
Other Business: Mayor Broich read the names of the appointed Election Judges. Councilor Stevermer moved to approve them. Councilor Beech seconded the motion and the motion carried.
There was no other business
The meeting was properly adjourned at 8:15 p.m.THIS POST COURTESY: Sleepy Eye Chamber of Commerce, Edward Jones, Stark Farmers Insurance, Dairy Queen, Borth Memorials, Spaeth Ford, Sleepy Eye Medical Center, Riverside Interiors, Sleepy Eye Curves, Randy’s Electric, First Security Agency, Seams to Fit & Tuxes 2, Sturm Funeral Home, Goettig and Ruddy Accounting, Miller Sellner, Cenex/River Region, Culligan, Arneson’s Distributing, Sleepy Eye Off-Sale, Sleepy Eye Chiropractic, Pisoma Kitchen, Southpoint Federal Credit Union, Lisa Ann’s Healing Hands, American Family Insurance, NAPA Auto Part, Sids Signs on Broadway - www.sleepyeyeonline.com